Division: Enrollment and Support Services Division/SAC
Closing: Continuous
Job Description
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
CLASS SUMMARY Under direction, coordinates, performs and assists in planning, organizing and providing work direction for a wide variety of specialized and complex clerical duties related to admissions, registration, evaluation, residency, attendance and maintenance of student records; serves as a primary reference source to public and/or staff; assists in the resolution of difficult problems; works with a high degree of independent judgment; assumes and performs related duties as required.
REPRESENTATIVE DUTIES Resolves problems as a primary resource person; assists with planning, organization and direction of office workload; assists in staff training and participates in the hiring of hourly classified and student assistants; evaluate incoming transcripts for overall units, course equivalency for prerequisites, transfer certification (IGETC & CSU) and degree requirements; interprets and assists counselors and students with course equivalencies for special programs and procedures; coordinates and participates in the maintenance and utilization of current and past student transcripts, individual student records, and ID numbers; direct the distribution, collection and correction of Positive Attendance forms and data; enters and audits the data, as needed; assists in ordering distributing and collecting of class rosters and grade sheets; coordinates the processing and reviewing of admissions applications and other related documents; checks for completeness, accuracy and conformance to standards; evaluates and determines residency requirements according to state and federal regulations; interprets residency legislation to resolve complex visa and amnesty problems; directs and provides admissions and registration and enrollment support for a variety of special programs, academies, and Early Decision, as appropriate, collects and accounts for fees of specialized programs; develops and maintains accounting records of charges and payment for fee collection within special programs, including debits, credits, waivers and fees of individuals or groups; serves as liaison with computer center to develop reports; directs scheduling of staff function, including counter and phones; coordinates dissemination of accurate information regarding office, district and state procedures and regulations to the public, students and staff; assists with coordination of microfilm and optical imaging of records for storage and use; assists in the development of support systems for admission, attendance, residency, transcripts, registration and special programs.
ORGANIZATIONAL RELATIONSHIPS This position reports to designated Administrator/Manager.
KNOWLEDGE AND ABILITIES Knowledge of: English usage; principles of public relations; student record systems; business or technical math; modern office methods, procedures, terms and equipment; rules and regulations, procedures, and policies of the college, and relevant county, state and federal regulations.
Ability to: perform work involving judgment, accuracy, and confidentiality; establish and maintain effective relationships with others; understand, interpret, and explain district policies and procedures regarding admission, registration and evaluations; make arithmetic calculations; perform typing and keyboarding tasks accurately; utilize related PC programs; communicate clearly and concisely, orally and in writing.
Job Qualifications
MINIMUM QUALIFICATIONSTraining and ExperienceAny combination of training and/or experience equivalent to a high school diploma and three years of responsible records experience including experience with college admissions/records preferred, business math; experience in directing group activities.
EEO STATEMENT The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
SELECTION CRITERIAApplication ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
Education experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience in working with diverse socio-economic communities
Professional growth activities
Specialized skills training
Leadership skills
Written and/or oral communication skills
Presentation
Problem Solving Skills
Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
Oral communication skills
Presentation
Problem-solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.
Application ProceduresThe position will remain open until filled. The first review of applications will begin on
Friday, October 14, 2022. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below no later than October 13, 2022. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:
RSCCD Online Application
Resume - details all relevant education, training, and other work experience
This applicant pool may be used for vacancies in the same classification occurring within the next six months.
Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.
Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:
Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
Provide a certificate of Tuberculosis Exam
Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/3730850/admissions-records-specialist-iii
