Salary: $24.29 Hourly
Location: Various Locations - San Bernardino County, CA
Job Type: Department: Various Departments
Job Number: 00725
Closing: 6/30/2023 4:30 PM Pacific
Job Description This posting is to establish a pool of qualified applicants for the 2022-2023 academic year. The department may not be actively recruiting. Your application will remain on file for consideration until June 30, 2023. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are
not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
SUMMARY DESCRIPTION
Performs a variety of specialized clerical accounting work in connection with the validation, examination, coding, reconciliation, and recording of fiscal, financial, and statistical records.
SUPERVISION RECEIVED AND EXERCISED
Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Performs a variety of responsible clerical accounting duties in support of assigned accounting system, function, or program area including in the areas of accounts receivables, accounts payable, and maintaining general and subsidiary ledgers and accounts.
Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data to assist staff in the preparation of reports and recommendations; prepares routine financial, accounting, budgetary, and statistical studies and reports.
Posts, adjusts, and reconciles internal accounts and balances to centralized accounting records; allocates funds to correct accounts in a large accounting system based on specific knowledge of the accounting system involved; balances and reconciles differences within the record keeping system, resolving most problems without assistance.
Assists and responds to questions and requests for information from students, staff, and the public; provides detailed explanations and interpretations of rules and regulations as related to area of assignment.
Utilizes various computer programs and applications; enters and maintains data; generates reports from a database or in-house system; creates spreadsheets and generates reports using spreadsheet software; creates documents using word processing software.
Processes accounts payable; reviews and processes accounts payable related documentation; processes payments and matches invoices to purchase orders, receivers, and other documentation; audits invoices for mathematical accuracy, completeness, and legality; resolves discrepancies; processes adjustments, deductions, discounts, and correct and applicable sales tax; ensures that payments are made in accordance with District policy; assigns batch numbers to purchase orders/invoices and inputs payment information into system; issues checks and prepares check vouchers for assigned accounts; maintains vendor files and information.
Receives contracts where the District has entered into agreements to pay for specific services; receives, reviews, and processes claims for payment in accordance with contract stipulations; assures proper approval and documentation are received.
Reviews, audits, and reconciles travel advance requests and travel expense claims; audits travel documents for accuracy, completeness, validity, and compliance with District policies.
Collects and processes money for assigned areas; receipts payments from students for various fees; prepares receipt requests for outstanding advances to ensure all outstanding receipts are received in a timely manner; issues refunds.
Verifies and prepares cash and check deposits with appropriate deposit slips and documentation for various bank accounts; verifies deposits by other departments/staff as assigned.
Performs revolving cash transactions; prepares and types various checks; processes reimbursement of revolving cash fund.
Distributes checks to students, faculty, and staff.
Performs other duties related to the primary job duties.
Qualifications CORE COMPETENCIES: Professional Integrity and Ethics
Follows a clear-cut set of rules
Understands practical necessity of rules and ethical guidelines
Shows consistency in behavior and judgement over a long term and varied situations
Legal and Regulatory Navigation
Understanding, interpreting, and ensuring compliance with laws and regulations
Locates, understands, or provides factual regulator information**
Works within the bounds and limits of what is permissible
Using Technology
Working with electronic hardware and software applications
Using basic features and functions of software and hardware
Experiments and finds novel uses for standard features and functions **
Adds, improves, modifies, or develops features and functionality**
Team Work/Involving Others
Collaborating with others to achieve shared goals
Engages others for suggestions and ideas
Writing
Communicating effectively in writing
Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
Logically orders and structures ideas and progression of thought
Analyzing and Interpreting Data
Apply sorting, coding and categorizing rules
Analyze data
Read reports
Draw meaning and conclusions from quantitative and/or qualitative data
Customer Focus
Attending to the needs and expectations of customer
Seeks information about the immediate and longer term needs of the customer
Anticipates what the customer may want or expect in a product or service
Works across organizational boundaries to meet customer needs **
Reading Comprehension
Understanding and using written information
Knows the meaning of printed words; comprehend the literal meaning of text
Make interpretations, applications, deductions, inferences, extrapolations from written information **
Professional and Technical Expertise
Applying technical subject matter to the job **
Knows the rudimentary concepts of performing the essential technical operations
Critical Thinking
Analytically and logically evaluates information to resolve problems
Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
May detect ambiguous, incomplete, or conflicting information or instructions**
Attention to Detail
Focusing on the details of work content
Shows care and thoroughness in adhering to process and procedures that assure quality
Applies knowledge and skill in recognizing and evaluating details of work**
Applies skilled final touches on products
Mathematical Facility
Performs operations involving counting, adding, subtracting, multiplication and division
Follow multi-step computational procedures and apply formulas
Apply basic algebraic or geometric reasoning and problem solving
Recognize approaches and algorithms for finding real world computational solutions**
Computes and interprets descriptive statistics**
Valuing Diversity
Shows acceptance of individual differences
Welcomes input and inclusion of others who may be different from oneself
Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination
** Lead, Advanced or Senior Level Positions
Education and Experience Guidelines -Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training: Equivalent to the completion of high school supplemented by twelve (12) units of college level course work in accounting, bookkeeping, or a closely related field.
Experience: Two (2) years of increasingly responsible clerical and technical accounting experience including experience with automated accounting systems.
Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
Employment Requirements The person selected for hire will be required to complete the following pre-employment requirements:
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
Tuberculosis (TB) risk assessment
Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.
To apply, visit: https://www.schooljobs.com/careers/sbccd/jobs/3630248/substitute-account-technician
The San Bernardino Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
