Job Detail

Accounting/ HR Administrative Assistant - Computerized Office & Accounting

Date Posted: Nov 21, 2023

Job Description

Full Job Description


Job Category: Administration
Requisition Number: ACCOU012811


Posting Details
Posted: September 22, 2023



Native Oaks Golf Club
Valley Center, CA 92082, USA

Job Details


The Accounting / HR Administrative Assistant is responsible for handling general office and clerical duties including Accounts Payable processes, payroll submissions, employee documentation for onboarding and off boarding, and other HR-related responsibilities. In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Effective communication with facility staff members, club owners, and centralized Accounting and HR-Payroll Services is critical. Attention to detail and strong interpersonal skills are requirements.

Compensation: $22-$25.50 DOE

General Description of Duties and Responsibilities:

1. Accounting and General Office

  • Assist in maintaining Accounts Receivable records.
  • Maintain accurate and organized accounting information for posting to the general ledger.
  • Route Accounts Payable invoices for approval and posting in accounting system.
  • Provide and maintain reports to support monthly and interim reporting cycles.
  • Managing data base, files, reports, records and spreadsheets.
  • Assist team with administrative tasks.
  • Recommend and create social media posts
  • Perform ad hoc administrative duties at the request of the General Manager, Property Controller, and Department managers.
    2. Human Resources
  • Handle all matters with confidentiality, sensitivity and knowledge.
  • Responsible for preparation of bi-weekly payroll submission.
  • Validate tip & gratuity payments submitted through payroll to ensure proper payment and to enable monthly reconciliation to the General Ledger.
  • Act as a resource for Hiring managers on established forms and procedures including the utilization of the centralized HR platform.
  • Ensure that all facility employees complete required trainings.
  • Additional duties and responsibilities may be assigned as the business and departments evolve over time.

    Experience / Education / Requirements
  • Associate degree with three years of experience in similar capacity (preferred).
  • Experience with corporate payroll processing.
  • Knowledge of Word, Excel, PowerPoint, and a familiarity in utilizing and adapting to enterprise-level accounting and payroll systems is a must.
  • Foundational understanding of basic accounting terms and concepts including income, expenses, debits, credits, accruals, assets, and liabilities is required.
  • Ability to understand basic financial statements.
  • Possess the ability to define problems, collect data, establish facts, and draw valid conclusions in order to make recommendations.
  • Basic HR-related office skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
  • Must have excellent written and verbal skills.
  • Keen business sense; able to exercise good judgment as necessary.
  • Must be able to work with and maintain confidential information at all times.
  • Must be detail oriented and able to handle multiple-priorities.

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