Native Oaks Golf Club Valley Center, CA 92082, USA
The Accounting / HR Administrative Assistant is responsible for handling general office and clerical duties including Accounts Payable processes, payroll submissions, employee documentation for onboarding and off boarding, and other HR-related responsibilities. In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Effective communication with facility staff members, club owners, and centralized Accounting and HR-Payroll Services is critical. Attention to detail and strong interpersonal skills are requirements.
Compensation: $22-$25.50 DOE
General Description of Duties and Responsibilities:
1. Accounting and General Office
Assist in maintaining Accounts Receivable records.
Maintain accurate and organized accounting information for posting to the general ledger.
Route Accounts Payable invoices for approval and posting in accounting system.
Provide and maintain reports to support monthly and interim reporting cycles.
Managing data base, files, reports, records and spreadsheets.
Assist team with administrative tasks.
Recommend and create social media posts
Perform ad hoc administrative duties at the request of the General Manager, Property Controller, and Department managers. 2. Human Resources
Handle all matters with confidentiality, sensitivity and knowledge.
Responsible for preparation of bi-weekly payroll submission.
Validate tip & gratuity payments submitted through payroll to ensure proper payment and to enable monthly reconciliation to the General Ledger.
Act as a resource for Hiring managers on established forms and procedures including the utilization of the centralized HR platform.
Ensure that all facility employees complete required trainings.
Additional duties and responsibilities may be assigned as the business and departments evolve over time.
Experience / Education / Requirements
Associate degree with three years of experience in similar capacity (preferred).
Experience with corporate payroll processing.
Knowledge of Word, Excel, PowerPoint, and a familiarity in utilizing and adapting to enterprise-level accounting and payroll systems is a must.
Foundational understanding of basic accounting terms and concepts including income, expenses, debits, credits, accruals, assets, and liabilities is required.
Ability to understand basic financial statements.
Possess the ability to define problems, collect data, establish facts, and draw valid conclusions in order to make recommendations.
Basic HR-related office skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
Must have excellent written and verbal skills.
Keen business sense; able to exercise good judgment as necessary.
Must be able to work with and maintain confidential information at all times.
Must be detail oriented and able to handle multiple-priorities.