Job Detail

The Accounts Payable Administrator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Duties & Responsibilities (include but are not limited to):

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Coordinate documents for billings, materials, and subcontractor costs.
• Reports sales taxes by calculating requirements on paid invoices.
• Pursue and maintain approvals for invoices.
• Generate check runs.
• Interface effectively with outside customers and employees.
• Process credits and back charges properly.
• Resolve quote and invoice pricing with suppliers in a timely manner.
• Review and reconcile supplier statements.

Qualifications:

• High School Diploma or G.E.D. required; AA or higher preferred; BS degree in Finance, Accounting or Business Administration.
• Minimum 1-3 years of experience in accounts payable
• Solid understanding of basic bookkeeping and accounting payable principles.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Proficiency in MS Office; including MS Excel and MS PowerPoint.
• Attention to detail and problem solving skills.
• Demonstrates a sense of urgency and ability to meet deadlines.
• Excellent time management skills and ability to prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person