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Accounts Payable Specialist - Computerized Office & Accounting

Date Posted: Oct 01, 2024

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Job Description

Full Job Description

The Arcticom Group is hiring an experienced Accounts Payable Specialist to join our growing team. This position processes the outflow of capital for the company, requiring excellent attention to detail in a dead-line driven environment.

Essential Job duties:

Receives invoices from mail and email daily.
Identifies type of invoice and move them to appropriate department for coding and recording.
Enters high volume of invoices daily with accuracy and attaches appropriate supporting document to each transaction.
Receives and verifies expense reports expense reports and other invoices for accuracy and eligibility for payment.
Reconciles expense and other financial reports with account balances and other office records.

Records expenses to appropriate GL accounts and cost centers by analyzing invoice and expense reports and obtaining proper back up.
Reconciles company credit card statements
Maintains credit card authorized buyers list, and timely issuances and deactivations
Process Toll payments and administration of Good to Go passes
Reviews vendor statements and resolves purchase order, contract, invoice and/or payment discrepancies and documentation.
Facilitates payment of vendors and issues checks.
Verifies payments by reviewing checks and vouchers.
Monitors vendor accounts to make sure account is being set up properly.
Ensures employer identification numbers or social security numbers have been collected from all vendors (W-9) prior to set up new vendor.
Prepares and submits 1099s.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Assist in periodic audits by ensuring proper recordkeeping of purchases and approval
Providing accurate and effective documentation and records management relative to the AP function in accordance with records retention policies and procedures.
Protecting organization’s value by keeping information confidential.

Attends training opportunities as requested and required for role
Capable of working both independently and in teams, as needed
Provides functional backup for other finance functions as assigned
Possesses strong analytical, problem solving, and organizational skills
Proactively take on other tasks, as needed
Complete tasks accurately and on time

Required Skills/Experience:

3-5 years relevant experience, industry specific preferred
Excel Skill is a plus
Recent experience with Great Plains preferred, but not required
In office required

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Computerized Office & Accounting
Employer Name

The Arcticom Group - Corona, CA

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Accounts Payable Specialist - Computerized Office & Accounting

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