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Billing Specialist/Administrative Assistant - Medical Billing & Coding

Date Posted: Oct 01, 2024

Medical Billing & Coding

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Job Description

Full Job Description

Program: Administration

Location: South El Monte

Status: Full-time, Non-Exempt

Language: Bilingual English/Spanish preferred

Pay Rate: $22-$26/hourly

Open: Until Filled

Job Description

SUMMARY

The Billing Specialist/Administrative Assistant primary duty is to assist with program billing, including tracking and entering program billing for DMH programs. Duties include working closely with team members and provide administrative support to the Chief Operator Officer by performing a variety of clerical and administrative tasks. Secondary duties include providing support to other departments and duties when assigned. The Billing Specialist/Administrative Assistant will work from various SPIRITT Family Centers during the week, as needed. Position requires a high level of confidentiality and professional boundaries with employees at all levels.

ESSENTIAL DUTIES

Billing Duties

Assist with data entry and program evaluation projects as needed
Data entry and analysis of various forms and information into computer several data system/programs in a timely manner.
Verify Medi-Cal eligibility at the beginning of each month for all active clients
Monitor and track billing errors, and conduct necessary steps to ensure these errors are adjusted.
Take the lead in working closely with Program Staff, Lead Billing Specialist, and all other DMH staff to clear billing errors.
Complete, update, and enter all data on-line, into DMH required websites, ensuring billing program staff are/remain current rendering providers
Work closely with Chief Operating Officer (COO) to track and meet contract/funder deadlines and tasks
Maintain accuracy and consistency in tracking systems; timekeeping, external reports/letters and client files.
Conduct reviews to ensure information and records are consistent with program standards and requirements.
Manage the County IBHIS billing system as required by the County for Medi-Cal billing and Mental Health billing
Enter and submit DMH claims either electronically or by hard copy
Enter and update client data to County IBHIS billing system, including but not limited to client admissions/discharges
Assist in providing weekly OMA and discharge reports
Maintain confidentiality of all information; adheres to HIPAA guidelines
Provide support to the CARF accreditation process including coordinating training, tracking training, researching and developing new policies and procedures
Attended required trainings for CARF, Agency and DMH
Assist in the preparation of reports necessary for contract(s) requirements/request
Assist with preparing annual cost reports for DMH
Complete county reports as requested

Administrative Duties

Assist for coverage for program assistant duties as needed and when program assistant is absent
Sign up staff for trainings as requested by supervisor
Coordinate supervisors’ calendar and facilitate scheduling to ensure program/clerical support
Provide clerical support including typing, copying, set-up for meetings, and taking minutes.
Assist in logging and organizing closed, open and to-be-shredded files
Assists Chief Operator Officer and the Chief Executive Officer with administrative requests, as needed (i.e. Human Resources, Accounting, Fund Development, Facilities, Technology)
Adhere to Agency Policies and Procedures

POSITION REQUIREMENTS
To perform effectively in this position, the individual must have:

High school diploma, G.E.D. or equivalent. Experience with nonprofits preferred.
Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work
Ability to demonstrate attention to detail including accuracy in record-keeping and filing.
Proficient in Microsoft Office (Word, Power Point, especially Excel) and Financial
Hands-on detail-oriented
Ability to work well as a team unit and collaborate job responsibilities with various departments and County representatives
Team player and can collaborate with other teams in the
High level of interpersonal skills with demonstrated poise, tact and
Demonstrate a proficient level of professional skills and/or knowledge in customer service and front office duties.
Knowledge and ability to use applicable information technology and systems to meet work
Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of
Demonstrate a proficient level of professional skill and/or knowledge in accounts payable.
Fingerprint check for criminal history background and receive a clearance from a law enforcement agency, and training on child abuse reporting
Current and valid drivers' license and proof of current auto

please email your resume to careers@spiritt.org and indicate the position for which you are interested. Qualified applicants will be contacted for an interview. Applications will be accepted until the position is filled.

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Medical Billing & Coding
Employer Name

SPIRITT Family Services - South El Monte, CA

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Billing Specialist/Administrative Assistant - Medical Billing & Coding

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