Job Detail

Office Coordinator/Manager
We are looking for an Office manager/coordinator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include hiring and training staff, making office supplies arrangements, greeting visitors and providing general administrative support to our contractors. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Manage payroll by collating, calculating and entering data
• Maintain the office condition and arrange necessary repairs
• Update and maintain the HR and office policies as necessary
• Manage the onboarding process for new hires
• Ability to learn new systems and serve as a resource for dispatcher and other team members
• Organize office operations and procedures
• Coordinate with Accounting department on all AP/AR related issue to ensure that all items are invoiced and paid on time
• Run point on all medical claims related issues
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Address employees queries regarding office management issues (e.g. policy changes, HR, coaching/disciplinary)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like labels and electronic filing
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Types: Full-time, Part-time, Contract

Pay: Up to $18.00 per hour

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Commission pay

Ability to commute/relocate:

• Rancho Cucamonga, CA 91730: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location