Job Detail

Office Assistant Pathways of California Orange, CA 92866 Full-time - Drug and Alcohol Counseling

Date Posted: Dec 20, 2021

Job Description

Job details

Job Type
Pulled from the full job description
Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Life insurance
Paid sick time
Pet insurance
Indeed's salary guide
  • Not provided by employer
  • $30.3K to $38.3K per year is Indeed's estimated salary for office assistant at Pathways in Orange, CA.

Full Job Description

Welcome to Pathways of California’s career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience! Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more! We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds. You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California. Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself! We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County. Pathways is seeking an innovative and purpose driven individual to join our team as a Office Assistant for our Wellness Center program in the city of Orange.

The Wellness Center Central The Wellness Centers are nationally recognized programs that offers and array of groups, classes and resources to increase the wellness of the Orange County community through four key areas Physical, Emotional, Spiritual and Social/Community. The mission of the Wellness Centers are “To provide a safe and nurturing environment for each individual to achieve their own vision of recovery while promoting acceptance, dignity and social inclusion”. WCs are entirely peer run programs with each member of the staff having “lived experience” with their own recovery. Members of the Centers must be 18 years or older, reside in Orange County and are seeking Mental Health Services now or in the past. WCC offers 100 groups a week from Arts and Crafts to Yoga, positive thinking, DBSA, AA, Social Hour and a number of Community Integration groups. Bowling, nature hikes, walk about trips to museums, gardens are a few of the excursions offered at the Center.

Summary:Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.
  • Answers and directs phone calls and takes messages as appropriate
  • Greets visitors and directs to appropriate person
  • Prepares outgoing faxes and distributes incoming faxes
  • Photocopies a broad range of materials
  • Schedules meetings and appointments
  • Types routine correspondence and prepares files as assigned
  • Maintain and order inventory of order supplies
  • May pick-up meals for in-house meetings
  • Assists in new hire set-up process for office or program
  • Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
  • Other duties as assigned or necessary to support the program, office and/or the company
  • Any or all of above duties and responsibilities
  • Develops and maintains varied tracking reports, contracts and/or agreements
  • May write own correspondence and prepares correspondence for management
  • Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
  • Occasionally assist or handles small office moves (office furniture)
  • May handle or assist with billing to clients or MediCal and MediCare.
  • Researches and prepares special projects as assigned
  • Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
  • Other duties as assigned or necessary to support the program, office and/or the company
  • Any or all of the above duties and responsibilities
  • May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
  • Recommends changes to internal office procedures and workflow
  • Other duties as assigned or necessary to support the program, office and/or the company
Knowledge, Skills and Experience:
  • One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
  • Intermediate level PC skills required
  • Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
  • Ability to effectively prioritize and manage time
QUALIFICATIONS:Education or Equivalent Experience
High School Diploma or GED with computer or business courses PERKS OF WORKING WITH PATHWAYS CALIFORNIA:

Competitive salaries & benefits• Paid Vacation Days (1st year 12 days; increases with tenure)• Paid Sick Days (Accrual per pay period)• 10 Paid Holidays (including Day after Thanksgiving and Christmas Eve)• Medical, Dental, Vision including a Health Savings Account or FSA• Health, Dependent and Transportation Flexible Spending Accounts• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents• 401KPerks @ Pathways (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)

If you're #readytowork PATHWAYS CA is #readytohire!Not the job you’re looking for?Pathways has a variety of positions in various locations; please go to click on “Apply Here” icon in the upper right-hand corner and click on the location near you from the drop-down menu. Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

Related Jobs