Job Detail

Office Associate - Computerized Office & Accounting

Date Posted: Nov 21, 2023

Job Description

Full Job Description

Job Description

Purpose of Job :

Effectively operate front desk position for distributorship including phones, paperwork and general accounting

Job Components:

  • Upload and download handhelds on a weekly basis
  • Process handheld data in a timely manner
  • Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
  • Maintain and diplomatically collect accounts receivable within budgeted targets for day’s sales outstanding and percent current to 60 days past invoice date.
  • Verify deposits to be timely and accurate
  • Maintain dealer files
  • Back-up computer on a daily basis
  • Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship’s financial statements..
  • Process and copy (if necessary) mail on daily basis
  • Keep office stocked with supplies
  • Maintain inventory count and research variations between physical count and accounting records.

Qualifications :

  • Minimum 1 year Accounts Payable/Accounts Receivable experience
  • Basic computer skills required, i.e. Microsoft Word and Excel
  • Ability to collect past due accounts without loosing client relationship.
  • Excellent phone skills
  • Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures
  • One-year administration experience. Preferably in wholesale distribution industry.
  • Touch ten key ability

Scope Data:

Works under general supervision. Work receives regular review by Manager.

Work Environment :

  • Ability to sustain posture in a seated position for prolonged periods of time.
  • Regularly required to use hands to grasp or handle, talk and hear, stand and walk.
  • Specific vision abilities include close vision, depth perception and ability to adjust focus.
  • Ability to occasionally lift and/or move 10+ lbs.
  • Office environment but may be exposed to battery warehouse conditions such as exposure to moving equipment mechanical parts, fumes or airborne particles; toxic or caustic chemicals.
  • Prolonged use of personal computer & telephone.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Work Location: In person

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